Great news! We've made it easier to manage Absence Categories  🙌

The archive button allows you to hide absence categories by simply going to Absence Settings and clicking “Archive”, there’s also an option to “Unarchive”, if you change your mind later. 

Whether your absence categories are active or archived, all historical data is safely stored in Salesforce.

This feature allows you to experiment with different absence formats without losing important insights. Enjoy and let us know how it is working for you!

Sometimes there are good reasons to reject your employee’s request for absence. Just make sure they understand the reason behind your decision. We want to allow for that communication to happen and therefore we’ve added the option to leave a comment when you have to turn down a request.. 

When rejecting a request simply add the reasoning in order for employees to better understand your decision. We hope this makes absence rejections just a little easier.

Giving your employees the time off they need and deserve is an essential part of your company culture. We’ve just launched a new feature that allows you to set rules around each absence request i.e create your own Absence Request Policies.

After you’ve set up your own absence categories, be it birthdays, PTO, sick days, charity days, sabbaticals or any other. Then you can set the rules for each request. Customize the limitations for employees, markets and categories.

There might be a policy making sure that new parents take at least two weeks off for parental leave, while for vacation you might want to receive a request a month ahead of time, in order to plan your resources. 

If there’s more than one, enabled and assigned Absence Request Policies are listed in the Employee HUB when an Absence Category is selected.

If the request falls outside of the policy, the employee immediately receives an error message informing them about why they are restricted. 

We know that sometimes you have to manage a lot of absence requests at a time. That's why we've added some updates to the page:

• New filters by type, by employees, and others will allow you to select through the requests.
• Apart from pending requests, approved and rejected absences are now also visible. You may find them in an "All" tab.
• Employee's comments are now available at a glance — just hover over a "bubble" icon to read them.
• Reading an absence request's details is still possible. Click on the absence dates to go there.

We are now working on the next updates for the absence requests, stay tuned! 😉 

Discover the new My Absences tab within your Employee Hub. It has all the history of your absence requests, showing whether they were approved, pending, or rejected.

Now you will never miss what's happening to the absence requests after you send them, may easily find out how many times you took a vacation last year or just observe your absences, whatever you need.

Too many absence categories in a list? No longer a problem. We have added a possibility to group any absence categories to make a list shorter and more organized.

HRs can do this on their Salesforce app in the Absence Settings:

Employees will see the grouped categories as follows:

As always, let us know if you have any questions or feedback. We're always happy to help!

It is now possible to set absences carryover and avoid expiration completely. A whole range of different company's absences rules can be set and counted automatically.

We now offer four different ways to manage expiration in the accrual policies:

Never expire the accrued days

The absence days or hours gained in different accrual intervals are summed up and do not expire at all. 

Expire at the end of an accrual interval

This means all the accrued absence time will burn out as the last day of the accrual interval is over.

Expire with unlimited carryover

This option means that all the unused days of the period will be available to use until the day you set. For example — until the last day of March or the next year.

Expire with regulated carryover

This option allows you to use only the exact amount of unused days after the interval expires. In the example, only five days can be used by employees by the end of March, no matter how many they did not use during the year.

We are happy to announce the new way to organize and manage all the absence categories, policies you have, and employees assigned.

This is the Absence Settings page with a three-panel layout. The left one shows all the categories your company has. The middle one — the policies of the selected category if any. The right panel shows the employees assigned to the selected policy or to the unlimited category as it does not contain any policies.

You can create, edit and delete categories and policies, as well as make employee assignments right from this page. 

And one more tip for you: make assignments to multiple employees at once. Use the "Assign" button, click "Select employees", and feel free to use any filters and conditions you need.

Please let us know what you think of this update and how we can make it better for you.

"Limited" absence categories are those where the time off is calculated by special rules — policies. For example, they let to accrue the same amount of vacation days for employees every year.

To make setting them up and managing better, we updated the page where you find the details of absence categories applied to an employee.

Start with the Overview tab to have an overall picture. The charts will show you how many available days an employee has, how many are planned, or already taken, also — how the accrued days are spent through the year. Below the charts, you can find the table with the actual information on how these days were accrued and spent.

If you want to get into details or make some changes in policies, go to the "Assigned policies" tab. You may now filter policies by their status: active, upcoming, expired, see the allowances the exact policy creates, and open related absences.

The last tab, Absences, shows the exact requests for the time off. Here you may try new filters by period and also see the allowances used for each absence.

Feel free to test and share your impressions!

Unlimited absence categories allow employees to take days off for unexpected or occasional issues, like sickness or family leave. For HRs, the absence rate in these categories helps to understand how people feel and to timely react when needed.

To help keeping eye on how people in a company are doing, we offer an updated view for the employee's unlimited absence category page. The Overview tab shows an overall picture of how much an employee was absent and when it happened throughout the year. The Absences tab shows the details of all the time off periods used.

We will be happy for you to try this updated view and give us feedback!